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Early Dismissal Procedures:

  • A PARENT or GUARDIAN must submit an early dismissal form by 10am to the attendance office. The student will be issued an early dismissal pass, so they can leave class at the appropriate time.
  • Students MUST report to the main office for sign-out. Students who fail to checkout via the main office will have the absence marked a permanently unexcused.
  • Sign out via the main office by parent pickup & Self Drivers is REQUIRED
  • The procedure is to go to the Front Office to sign the student out. (This includes student drivers) and a valid State or Federal photo ID or Drivers License is required to check out.
  • Students CANNOT submit their own early dismissal form. Students found to be doing so will be referred to the School Deans.
  • The Front Office will contact a parent/guardian before a student is allowed to drive off campus early. Please be available and include the best phone number to reach you on the form 
  • Emails, phone calls, and faxes will not be accepted to check-out early.
  • An early dismissal form is also REQUIRED when a student needs to drive off campus during school hours. 
  • Early dismissal from school will always report in HAC as unexcused until a note has been submitted either from a Dr office (if applicable) or written excuse note from the parent. Please use the PVHS Absentee form on the main page under Quick Links>Attendance>PVHS Absentee Form. This form can be dropped off by the student in the main office upon return.

Absences

If your child was marked absent for a Single Class and you believe this was done in error, please contact the teacher FIRST!
  • You do NOT need to call the school to notify us of an absence.**
  • Please make sure the correct Date(s) is labeled on the notes. Incorrect or missing dates on notes will not be entered.
  • To request an excused absence and to turn in a doctor’s note, please submit either the Doctors note or the absentee form (Link Below) and submit it to the front office. 
  • A Dr Note or the absentee form is to be filled out and submitted within 2 Days (48 hours) of returning to school. (In School days. Weekends are excluded).
  • Any absence note submitted over 14 days late REQUIRES official documentation to be excused. (Medical notes from Dr. Office, statement from court, letters from universities, etc.) 
  • Please, do not write on, modify, alter or add dates to a Dr note. Any notes with modifications, alterations or parent notes requesting extra time will not be accepted. 
  • Filling out the Absentee form does not guarantee an excused absence.
  • Submissions of Doctors note & the Absentee form are entered the following day after submission. Please allow 24-48 hours for change to occur in HAC.
  • Only a parent or a legal guardian may fill out the Absentee Form.
  • College Tours REQUIRE either a letter from the Admissions Office, a brochure from the college campus or a thank you for your visit letter from the college to excuse. Pre-Approved Absence forms MUST be submitted prior to the college visit.
  • Only a Physician’s office is authorized to fax a note for the student to be excused. The fax number is 904-547-7355 – Attention Ponte Vedra HS Attendance Office.
  • Please note that students are only allotted one day off for observance of religious holidays. 
To learn more about what types of absences are excused,  visit the SJCSD attendance websitee

Tardy Procedures:

 

When arriving tardy to school, students must sign in via the front office with a doctor’s note, parent note, or Tardy form. 

When presenting a doctor’s note or a parent note, please make sure the following is reflected on the note:

  • Full Student Name (Please No Nicknames)
  • Student ID # (Without the S)
  • Todays Date or Date tardy
  • Parent or Physician signature

*Note: If your student is tardy due to a medical appointment, a note from the physician is necessary for the tardy to be excused.

 

Examples of excused Tardies:

  • Illness (Please explain)
  • Physician’s appointment
  • Court appearance
  • Religious obligation
Students MUST list a reason on the Tardy Sheet

Examples of Tardies that will not be excused:

  • Driver’s license or Passport appointments
  • Car trouble (flat tire, dead battery, etc.)
  • Heavy traffic
  • Inclement weather
  • Missed bus

Pre-approved Absences

  • Parents may request pre-approval for an absence by submitting the Pre-Approved Absence Form to the attendance office 5 days prior to the absence.
  • This form is paper and pencil and must be signed off by ALL the students Teachers & Dr. Sanzo. 
  • This form does not guarantee an Excused absence. It is used to inform teachers of absence and for students to get their classwork in advance.

Questions about attendance?

For more information, visit the St. Johns County Student Code of Conduct or the District’s attendance policies. Attendance is on page 18-19

If you have questions about Attendance you can contact our Attendance office by emailing Mr. Horton.